Contract and Accounting Administrator

FRC, Inc.   Windsor, CA   Full-time     Accounting
Posted on July 28, 2022

Company Overview:

FRC, Inc. is a Union General Contractor focusing on Public Works Projects based mainly in Sonoma, Mendocino and Lake Counties with a main office located in Windsor, CA. FRC, Inc. is a dynamic, growing organization seeking a Contract and Accounting Administrator to join our team.  Customer service is central in our culture, with focus on both our external and internal customers. We value individuals with an entrepreneurial spirit who enjoy working with a results-driven team in a collaborative environment. 

 

Position Summary:

Seeking an experienced Contract and Accounting Administrator with current construction industry related work experience. Reporting to the Controller, the Contract/Accounting Administrator has primary responsibility for ensuring the day-to-day integrity of all contract and compliance administration duties and assisting with accounting duties. This hands-on role will also provide on-going project support to all functional areas of the business.

 

Essential Duties and Responsibilities:

  • Accounting Administration: (30%)
    • Gathering and organizing credit card receipts for data entry
    • Preparing bank deposits
    • Managing all incoming project invoices for electronic and hardcopy recordkeeping
    • Maintaining compliance checks on all subcontractor invoices being processed for payment
    • Maintaining user/purchaser access on company corporate accounts
    • Maintain fleet vehicle registration records
    • Maintain Verizon phone/router management
    • Assist with filing, copying, scanning etc. as needed
    • Work with team members to streamline and improve processes and procedures
    • Entry level accounts payable invoice processing (future)
  • Compliance Administration: (30%)
    • Process and maintain all DAS reporting requirements
    • Process and maintain all STWF reporting requirements
    • Maintain any required job site posting with regards to CPR etc.
    • Send requests to eMars for new project set-up
    • Insurance certificate management. Utilize Procore for entering, tracking, and reporting insurance certificates
    • License and DIR Registration management for all subcontractors
    • Lien Release tracking. Utilize Procore for entering and tracking
    • Process and maintain weekly Certified Payroll Reporting (CPR) requirements (future)
    • Assist with new project setup as needed
    • Assist with Prequalification and CUPCCA Requests as needed
  • Contract Administration: (30%)
    • Process all Subcontractor Agreements for projects as directed by Project Manager
    • Process all Purchase Orders for projects as directed by Project Manager
    • Maintain Commitments in Procore for all projects
    • Utilize DocuSign process to route documents for approval and signatures as needed
    • Ensure all contracts have been completed as required with all requested documents
    • Maintain Subcontractor “Cleared to be Onsite” within Procore
  • Safety Compliance (10%):
    • Maintain all OSHA reporting requirements
    • Assist with maintaining safety training matrix for all employees
    • Knowledge of all safety guidelines and procedures as outlined in the FRC safety handbook.
    • Attend training as required by FRC, Inc.

 

Competencies:

  • Ability to multi-task and effectively prioritize in a dynamic fast-paced environment
  • Must be a self-starter with ability to complete activities with minimal direction
  • Must have very strong organizational skills and the ability to follow through on projects
  • Demonstrated ability to interact effectively with management and other departments as well as outside agencies and vendors
  • Exceptional oral and written communication skills
  • Professional attitude and a strong work ethic
  • Well-developed analytical skills with the ability to identify and resolve problems in a timely manner
  • Ability to read and fully understand the nuances of contract language and legal documents
  • Understanding of business insurance, a plus

 

Qualifications:

  • Associate Degree or higher preferred or equivalent work-related experience preferred
  • 4 + years within a construction environment preferred
  • Procore Construction Management Software preferred
  • High Proficiency in MS Office Suite and Adobe Acrobat preferred
  • Strong computer/technical analytical skills

Please submit resume to accounting@frcinc.biz

 FRC, Inc. is an Equal Opportunity Employer